Integrated HR & Payroll
One provider. Both functions. Nothing falling through the cracks.
Most small businesses treat HR and payroll as two separate things. Different systems, sometimes different vendors, rarely coordinated. The problem: every HR decision — a hire, a raise, a leave, a termination — has a direct payroll consequence. When those functions aren't connected, errors follow.
WelcomeWorks manages both together. One point of contact for everything related to your people and their pay.
When information flows, errors don't
With HR and payroll under one roof, every people decision reaches payroll accurately and on time — no re-explaining your business to a second vendor, no gaps between systems.
The everyday events that trigger payroll changes
New hire
correct setup in payroll from day one
Raise or promotion
updated rate, right pay period, proper documentation
Parental or medical leave
ESA obligations, ROE filing, coordinated return
Workplace accommodation
policy, records, and pay adjustments aligned
Termination
ESA calculations, final pay, vacation pay, ROE — all done correctly
Attendance issues
accurate records required for accurate payroll
When one team handles both, the information flows. When two vendors manage each separately, it doesn't.
Two functions, one coordinated service
Human Resources
People, policy & compliance- Employment contracts & offer letters
- Onboarding documentation
- Job descriptions & role classification
- Policy development & employee handbooks
- Performance management guidance
- Leave management (medical, parental, personal)
- Accommodation support (duty to accommodate)
- Workplace investigations
- Progressive discipline documentation
- Termination support & documentation
- Ontario ESA compliance guidance
- Human Rights Code awareness
- Employee record maintenance
- Team HR training & manager workshops
Payroll Administration
Accurate pay & filings- Payroll calculations (hourly, salary, commission)
- Statutory deductions (CPP, EI, income tax)
- CRA payroll remittances
- Direct deposit administration
- Vacation pay tracking & processing
- Statutory holiday & overtime calculations
- New hire setup & termination pay processing
- Records of Employment (ROE)
- Year-end T4 preparation & CRA filing
- Payroll records & audit support
How integrated support plays out
New Hire
Offer letter, job classification, payroll setup, and first-pay accuracy — handled as one step.
Promotion
Employment record updated, new terms documented, payroll reflects the change on the correct date.
Parental Leave
Ontario obligations confirmed, leave documents prepared, ROE filed on time, return coordinated.
Workplace Complaint
Investigation supported — procedurally sound, properly documented, compensation impacts addressed.
Termination
ESA entitlements calculated, final pay accurate, ROE filed, process handled with care.
One system, done right
Independent research keeps reaching the same conclusion: HR and payroll work better — and cost far less in errors — when they run as one connected system. We deliver that as a service, with real people who pick up the phone.
Fewer tools, less double-entry
The greatest return comes from systems that “automate routine work, unify workforce data, and give HR teams clearer visibility into their people and processes.”
When payroll and HR talk to each other, you stop re-entering the same information twice — and stop paying for the mistakes that come with it.
Nucleus Research — 2026 SMB HCM Value Matrix (Evelyn McMullen, Research Manager)payrolls contains an error
At an average of about $291 USD to fix each one — with roughly 15 corrections every pay periodat the average company. For a small business, that's real money leaking out twice a month.
Ernst & Young — payroll error study, 2022average return on investment
For businesses that moved from manual processes — spreadsheets, paper timesheets, late-night calculator payroll — to a modern cloud HR and payroll system. It typically pays for itself several times over.
Nucleus Research — 2020 HCM ROI reviewGood to know
We already have a bookkeeper handling payroll. Can you just do HR?
Yes. We offer standalone HR consulting and can coordinate with your existing payroll arrangement where needed.
What if there's an employment standards complaint?
We help you build documentation that protects you from the start. If an issue arises, we can support your response process. For legal proceedings, we'd recommend also engaging qualified legal counsel.
How quickly can you get our setup running?
We'll give you a clear timeline during the consultation based on your current setup and payroll complexity.
One provider. Two critical functions. Zero dropped balls.
Let's talk about how integrated HR and payroll support can work for your business.